Committee Descriptions
Join Our PTA Team
Volunteers are essential to our school—and right now, we need your help. The PTA is seeking volunteers for key leadership roles (President, Vice President, Secretary, and Treasurer).
PTA membership is only required for elected or leadership roles. General volunteers are always welcome! There’s something for everyone—see opportunities below.
Elected Executive Positions (President, Vice President, Secretary, Treasurer): These roles serve two-year terms and may be co-chaired, allowing for shared responsibilities. As elected positions, candidates are nominated in April and voted on by PTA membership in May.
Executive Team Positions (Ways and Means, Membership) The Board of Directors consists of the Ways & Means and Membership committee chairs, along with the elected officers. This team works collaboratively to make key decisions and meets approximately 1–1.5 hours per month.
PRESIDENT
President Ideal skills/qualities: Public speaking, leadership skills, diplomacy, organization, positive attitude (approx. time commitment: 5-8 hrs/wk + meeting and event attendance) The duties of the president are as follows:
● Preside at all PTA meetings (Membership & Board of Director).
● Serve as a spokesperson for the PTA.
● With approval of the executive committee, make one-year appointments to positions/committees as specified in the Standing Rules.
● Work closely with the school principal and staff.
● Work with committee chairs (Does not mean you have to volunteer with every committee, you just need to check in with them.)
● Manage correspondence with school
● Disseminate/communicate all information received pertinent to PTA purposes and programs.
● Make sure the PTA is following the WSPTA’s Standards of Affiliation (SOAs).
● Assure yearly deadlines are being met (list is published annually by State PTA).
● Assure local PTA representation at council meetings.
● Manage Google workspace as admin for the group.
● Coordinate back-to-school event and information packets.
● Coordinate welcome back breakfast for teachers and staff
VICE PRESIDENT
Ideal skills/qualities: Public speaking, leadership skills, diplomacy, organization, positive attitude (approx. time commitment: 1-2 hrs/wk + meeting and event attendance) The duties of the vice president are as follows:
● Attends monthly PTA membership and Board of Directors meetings
● Preside at meetings in the absence of the president.
● Act as an assistant to the president.
● Attend required PTA training.
● If available, attend any meetings with the school Principal.
● Assist President with following up with committee chairs and other duties agreed upon.
SECRETARY
Ideal skills/qualities: Good note taker, organization, working as part of a team, attention to detail (approx. time commitment: <1hr/week + meeting and event attendance) The duties of the secretary are as follows:
● Attend monthly membership and Board of Directors meetings.
● Attend required PTA training & track training of executive committee.
● Prepare accurate minutes of all membership meetings and board of directors meetings.
● Maintain minutes and document notebook.
● Maintain a roster of membership (including all standing and special committees).
● Assist the President with meeting schedule and meeting announcements to members.
● Assist with keeping members informed of SOA standings.
● Attend annual PTA trainings.
TREASURER
Ideal skills/qualities: Basic bookkeeping experience recommended but not required, basic understanding of Excel (or similar), high attention to detail. (approx. time commitment: <1hr/week: June-Aug, 5-8 hrs/week: Sept-Oct, 1 hr/week: Nov-March, 2hrs/week: Apr-May + meeting and event attendance) The duties of the treasurer are as follows:
● Attend monthly membership and Board of Directors meetings.
● Serve as chair of the annual budget committee.
● Present monthly written budget & financial reports to board, membership (typically at scheduled meetings & at other times as requested by the president).
● Maintain accurate financial records.
● Make deposits at the bank.
● Enter data related to PTA budget.
● Issue checks for payment & reimbursement from approved PTA budget.
● Reconcile bank accounts.
● Close the books at the end of the fiscal year (June 30th) and submit them for financial review.
● Submit and pay dues/fees collected to WSPTA & Council.
● File state and national tax reports.
● Renew financial related su
WAYS AND MEANS
Ways and Means Committee Head Ideal skills/qualities: able to work well with others, decision making skills, positive attitude, attention to detail, basic spreadsheet skills are helpful, and have enthusiasm working with others. (approx. time commitment: June-Dec: 5hrs/week (Fundraiser typically happens in Oct), Jan-May: <1hr/week + meeting and event attendance) The duties of the vice president of fundraising are as follows:
● Coordinate and oversee all PTA fundraising, including but not limited to 1 all-school fundraiser (currently this is the inhouse event Bring Tiki Home. This is optional and can be hired out.)
● Attend monthly membership and Board of Directors meetings.
● Assists with other PTA-sponsored events.
● Help establish fundraising goals for the year.
● Attends annual PTA training.
MEMBERSHIP
Ideal skills/qualities: Able to work well with others, decision making skills, positive attitude, attention to detail, basic spreadsheet skills are helpful, and have enthusiasm working with others. (Flexible hours).
● Check online database Givebacks for current update to date membership numbers.
● Distribute membership cards.
● Coordinate and oversee teacher/staff membership incentives (raffle 3 times a year at staff meetings) ● Participate in various PTA member-building activities throughout the year.
● Attend board & membership meetings.